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Position: HUMAN RESOURCES COORDINATOR - HUMAN RESOURCES - PERSONNEL (JOB NO. 13218)
  Salary: $17.64 – $18.52 Per Hour, DOQ
Position Type: Full Time
Close Date: 4/10/2019
Minimum Training & Experience

Graduation from a four-year college or university with major course work in human resources, public or business administration, or the social sciences, plus two years of administrative experience and one year of experience administering confidential employment information. Proficiency in Microsoft Office Suite is required, including Word, Excel, Sharepoint and Outlook. The equivalent combination of acceptable education, training and experience may be considered.

Desirable Knowledge, Skills, & Abilities

• Considerable knowledge of data processing and related software.

• Knowledge of city, state, and federal laws applicable to human resources administration.

• Knowledge of employee onboarding procedures and strategies.

• Knowledge of internships, apprenticeships and mentoring programs, procedures and strategies.

• Ability to exercise exceptional judgment when conducting employment, criminal and educational background/reference checks and interviews.

• Ability to multi-task and make sound decisions in a sometimes stressful and complex work environment.

• Ability to analyze data and communicate effectively in oral and written form.

• Ability to present, explain and answer questions relating to HR topics to large work groups on a regular basis.

• Ability to maintain positive customer-focused relationships with co-workers, supervisors, agencies, the general public, and all other internal and external customers. Personally demonstrates appropriate customer service skills.

Specific Duties

• Conducts thorough and timely background/reference checks on prospective employees.

• Thoroughly review data and information to determine applicant qualifications and eligibility for employment with the City.

• Draft and update Job Descriptions, Job Vacancy Notices and advertise job opportunities on the City’s webpage as well as other websites.

• Utilize the City’s Enterprise Resource Planning system to perform HR functions and transactions, such as logging applications, hiring new employees, processing separations, updating employee records, etc.

• Support HR team members and align with the HR Generalist to screen applications/resumes, conduct reference checks, schedule interviews, coordinate post offer drug screens, and send Welcome Letters for assigned City departments.

• Serves as the first point of contact for assigned City departments to assist with employee relations questions, policy interpretation, and other issues.

• Attend assigned departmental Monthly Safety Meetings and deliver HR Topics and answer questions.

• Coordinates and facilitates orientation sessions on a bi-weekly basis to acquaint new employees with City policies, procedures, regulations and technology. Ensures proper assembly of new hire files and collects all required documentation within a timely manner.

• Provides special event assistance to include the City’s benefits programs, the health fair, wellness programs, insurance enrollment and customer service training. Serves as team leader and manager for designated special events in support of Human Resources’ strategic goals and department needs.

• Schedules timely New Hire Meetings with City Management and Human Resources according to stated availability.

• Utilize external sites to add and/or extract employee information relating to South Carolina Retirement, health benefits, I-9s and new employee documents.

• Responsible for completing, tracking and reporting various HR metrics such as, drug testing, employee orientation, and job requisitions according to established standards.

• Assists with communication, programming and delivery of the City-wide Internship and Apprenticeship Programs.

• Researches and recommends cost savings and new initiatives to enhance customer service/productivity/ community engagement.

• Performs all other duties as may be assigned to meet organizational needs.

The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

 
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