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Position: ACCOUNTING CLERK I - HOUSING AUTHORITY
  Salary: $14.61 - $21.04 Per Hour
Position Type: Full Time
Close Date: Until Filled
Minimum Training & Experience

• Knowledge of accounting principles and procedures.

• Knowledge of computerized accounting systems.

• Knowledge of modern office practices, procedures, and equipment.

• Ability to apply accounting principles to the maintenance of fiscal and accounting records.

• Ability to make complex and varied arithmetic computations and tabulations rapidly and accurately.

• Ability to understand and carry out complex oral and written instructions.

• Ability to maintain positive customer-focused relationships with co-workers, supervisors, agencies, the general public, and all other internal and external customers. Personally demonstrates appropriate customer service skills.

Desirable Knowledge, Skills, & Abilities

• Checks and codes invoices for payment, verifying appropriateness of approvals and general ledger accounts and the mathematical accuracy of bills.

• Enters data from invoices for payment

• Prepares and enters time and leave data for all Housing Authority employees.

• Maintains all regular and checking accounts for the Housing Authority.

• Collects and records rent and other payments in correct amount,

• Prepares bank deposits for Tenant Accounts receivables and tenant rent statements.

• Processes refunds as appropriate.

• Prepares delinquent payment listings, repayment agreements and extension agreements.

• Assists auditors in locating data and reports as necessary.

• Receives and reviews billing invoices, check requests, money orders, reimbursement requests, rent statement, vendor statements, expense forms, inventory partial report, etc.

• Prepares and/or processes statements, reconciliations and various records etc.

• Prepares and/or processes accounts payable edits, manual checks, etc.

• Issues accounts payable checks and prepares for mailing.

• Prepares monthly and year-end financial statements, check history, investment register.

• Records and dictates meeting minutes for Resident Council and Board meetings.

• Prepares and issues Housing Assistance Payment (HAP) checks to landlords/property owners/agents as needed.

• Prepares and issues utility reimbursement checks to Housing Choice Voucher participants as needed.

• Prepares, processes, and mails Internal Revenue Service Tax Form 1099 to vendors and independent contractors.

• Records and monitors monthly Portability payments received.

• Prepares drawdown requests for Capital Fund Program expenditures.

• Posts all charges, credits, payments, and adjustments to the tenant ledger and perform close-out monthly using the SACS computer system.

• Maintains monthly utility consumption report for all properties.

• Maintains the insurance register for the Authority.

• Enters outstanding debt information into the Municipal Association Set-Off Debt Program system.

• Performs other routine accounting work as required, including but not limited to balancing statements, reconciling accounts, transferring monies to proper accounts, etc.

• Performs general office duties as required, including entering computer data, answering the telephone, typing reports and correspondence, copying and filing documents, sending and receiving faxes, ordering office supplies, preparing mail, opening and sorting mail, etc.

• Performs all other duties as may be assigned to meet organizational needs.

The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

 
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