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Position: OFFICE ASSISTANT - HUMAN RESOURCES - PERSONNEL
  Salary: $15.24 – $22.09 Per Hour
Position Type: Full Time
Close Date: Until Filled
Minimum Training & Experience

Graduation from a four-year college or university with major course work in personnel, public or business administration, or the social sciences, plus two years of experience as a human resources generalist. Proficiency in Microsoft Office Suite is required, including Word, Excel, PowerPoint and Outlook. The equivalent combination of acceptable education, training and experience may be considered. Reports to the Personnel Supervisor.

Desirable Knowledge, Skills, & Abilities

• Considerable knowledge of front desk administration and customer service support.

• Knowledge of principles and practices of personnel administration.

• Knowledge of city, state, and federal laws applicable to human resources administration.

• Knowledge of data processing and related software. Skill in word processing including Microsoft Office Suite.

• Ability to type 60 wpm with accuracy and meet appropriate clerical testing requirements.

• Ability to maintain positive customer-focused relationships with co-workers, supervisors, agencies, the general public, and all other internal and external customers. Personally demonstrates appropriate customer service skills.

• Ability to analyze data and communicate effectively in oral and written form.

Specific Duties

• Assists in maintaining a comprehensive employment delivery system by logging applications, testing qualified candidates for vacancies, scheduling interviews, developing spreadsheets and reports, filing, etc.

• Demonstrates exemplary customer service skills as an initial contact for callers to the City and visitors to the Human Resources Department.

• Develops vacancy notices, area job listings; prepares reports, surveys, spreadsheets and other correspondence.

• Assists in conducting thorough background checks on perspective employees.

• Assists in conducting orientation sessions to acquaint new employees with City policies, procedures, regulations and technology.

• Serves as HR team lead on City tours and shadowing.

• Conducts federal and state required poster inspections in all City offices.

• Serves as department office supply/Customer Service and Leadership Development support team member.

• Provides special event assistance to include the City’s benefits programs, the health fair, wellness programs, insurance enrollment, bloodmobiles, retirement and service awards banquet and customer service training.

• Performs all other duties as may be assigned to meet organizational needs.

The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

 
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