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Position: ASSISTANT PROJECT MANAGER - GENERAL SERVICES
  Salary: $57,990 - $83,907 Per Year
Position Type: Full Time
Close Date: 6/30/2014
Minimum Training & Experience

Graduation from a four-year accredited college or university with a Bachelor Degree in Business Administration, Public Administration, or related field.  Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, Access and Outlook.  The equivalent combination of education, training and related work experience may be considered.

 

Desirable Knowledge, Skills, & Abilities

• Considerable ability to interpret and organize tracking and filing systems for complex inter-disciplinary projects.

• Ability to deal with difficult situations and communicate technical information to lay people.

• Ability to prepare and track budgets.

• Ability to make sound, educated decisions with minimal supervision.

• Ability to lead and to interact with diverse individuals using tact and diplomacy.

• Ability to manage and prioritize multiple projects based on deadlines and budgets.

• Ability to communicate clearly and concisely, verbally and in writing, and to listen effectively.

• Ability to prepare visual presentations and present information to a diverse audience.

• Ability to effectively work under stressful, fast-paced conditions and manage heavy workload by planning, organizing and setting reasonable priorities in order to meet strict deadlines.

• Ability to function effectively in a support role with initiative and the self-motivation to work independently with minimal supervision.

• Ability to work as a team player with diverse groups to identify issues, set priorities and develop consensus on projects and programs.

• Ability to maintain positive customer-focused relationships with co-workers, supervisors, agencies, the general public and all other internal and external customers. Personally demonstrates appropriate customer service skills.

Specific Duties
• Assists the General Services Department with advanced support in the implementation of the city’s public improvement and construction projects and other departmental disciplines by working with City Management, department heads, other City officials, and employees in the analysis and development of infrastructure and facility improvements and construction.
 
• Assists in the coordination of internal resources to ensure the successful implementation of projects.
 
• Develops detailed project plans to monitor and track progress.
 
• Creates and maintains comprehensive project documentation.
 
• Supports General Services Department through data management, scheduling and coordination of meetings.
 
• Prepares/updates project status reports, municipal billing, processes purchases orders and invoices, updates tracking reports and maintains project files.
 
• Maintains confidentiality of privileged and sensitive information related to negotiations and personnel actions. 
 
• Participates in review of special contracts and projects to move the City forward. 
 
• Performs other clerical and administrative duties such as answering phones, payroll functions, providing technical support, preparing correspondence, and other duties as needed. 
 
• Assists staff with implementation of goals and objectives for special programs, projects and systems; participates in department and division’s short and long term planning; establishes schedules and methods for program operations. 
 
• Handle meeting logistics such as coordinating calendars, reserving conference rooms, sending meeting notices, and communicating with attendees. 
 
• Works closely with city staff, city consultants, York County, contractors, local council of governments and all other agencies necessary for coordinating of projects.
 
• Publish and post information and postings to department web pages. 
 
• Assists in the preparation of the departmental budget. 
 
• Reviews various records of the department including but not limited to financials, grants, City strategic plan and prepares department-level reports and comparative analyses to management team. 
 
• Assists staff and consultants in preparation of documentation required by oversight agencies.
 
• Assists in the coordination of city infrastructure improvement projects with all other civil projects planned or underway.
 
• Assists with special events processing and community functions as needed. 
 
• Refers to policy and procedure manuals, computer manuals, City codes and ordinances, design standards, etc.
 
• Assists with special projects as needed.
 
• Performs all other duties as may be assigned to meet organizational needs.
 

The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

 
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